To help Chapters grow and to bring in new leadership and participation, it is important that all Board Members help recruit new leaders to the Chapter.
Tips for recruiting new Board Members
- Word of Mouth – This can be the most effective tool in recruiting new Board Members. Encourage presiding Officers and Directors to refer colleagues, friends, and community contacts.
- Newspaper or Newsletter — Run an announcement in a local newspaper as well in the Chapter’s newsletter.
- Letters to Prospective Board Members — Using these referrals, develop a list of prospective members and send a personalized letter to these individuals, with an invitation to an upcoming Recruitment Reception hosted by the Chapter.
- Sample -
- Recruitment Reception — Host a reception where presiding Officers and Directors talk with prospective members about AFSP, the work of the local Chapter, and current opportunities to get involved.
- Resource Packets – During the Recruitment Reception, provide each prospective member with a packet of information. Include letters from Chapter Officers, brochures and newsletters, a Chapter activities list, current Chapter needs, and contact information for follow-up questions.
- Orientation Session – After the Recruitment Reception, follow-up with each prospective member. Answer any questions they may have and provide them with specific information regarding Chapter needs and available opportunities. If they are a strong candidate for a Board position, invite them to attend an upcoming Board of Directors meeting (if possible). Remember, if they are not a fit for a Board position, they may be interested in serving at the Committee level.
- Selection/Appointment – After a period of recruitment, the Nominations Committee should meet to review all of the individuals who expressed interest. In evaluating the prospective members, the Committee should ask the following questions:
- Does the prospect appear to be committed to AFSP’s mission?
- Can the prospect contribute the time necessary to be a Board Member?
- Does the prospect possess some of the key skills, knowledge and other assets that match the Chapter needs and priorities?
- Does it appear that the prospect can place the organization’s purposes and interests above their own professional and personal interests when making decisions as a Board Member?
Nominations and Elections
The next step is for the Nominations Committee to submit a list of candidate names to the Board of Directors and to notify all Board Members of an upcoming election. Elections should take place at an annual meeting. If there is a vacancy among the Board of Directors (including Officer positions), such vacancies may be filled by an election at a special meeting called for that purpose, or at any regular meeting of the Board of Directors.
As with other business transactions, one half of all Board Members must be present to form a quorum and host an election. With a quorum, the vote of a majority of Board Members present shall be the act of the Board of Directors.
If a quorum is not present at the scheduled election time, the Board Members present at the meeting may adjourn the meeting, without notice other than announcement at the meeting. The election must then be rescheduled at a time when a quorum will be present.
It is important to inform the prospective members of their status immediately after voting takes place. If a candidate is not elected, care must be taken to respect the decision of the Chapter Board of Directors and keep with confidentiality terms. If appropriate, other volunteer opportunities within the Chapter may be presented to the prospective member to maintain their involvement.
Any Chapter Officer or Director may be removed from office on a voluntary or involuntary basis. This action may be taken at any regular or special meeting of the Board of Directors, with notice of the proposed action provided to such individual beforehand.
Any Director or Officer who fails to attend, either in person or by telephone, three successive meetings will be removed, except when cause is shown and accepted by the Board of Directors.